As you plan the many details of your wedding day, be sure to have a written contract and/or a letter of commitment from each of your services. This is the only way to assure that you and the service provider agree on all details. Include a departure, goods that will be delivered and time of delivery, contracted costs, overtime costs, deposits required, balance due and due date.
If you have a list of details (such as types of flowers in each bouquet or arrangements or items to be included (like your total number of tuxedos and their sizes, that you are renting) amend the contract to include that information. Both you and the service provider should sign, and you should both have copies. The contract should clarify any price increases and clearly state that you will pay the original quoted price.
Since your reception will likely be the most costly item in your wedding budget, the contract should contain the most details. If you are purchasing a wedding “package”, make sure that all those items are specifically listed in the contract, from the exact food items and courses that will be served to the brands of liquor poured at the bar to the style of the service (white glove, full tuxedo) that will be attending to your guests during the reception.
Alisha Toole Photography, Windsor, ON.
If your reception facility is undergoing a renovation, that should be noted in your contract, along with the completion date, as well as any provisions they will make should the renovation not be completed for your day. Any special considerations for your event that are being made by the facility should be noted in your contract. For example, if they are providing table arrangements for you or they are providing extra bar during the cocktail hours, make sure the contract states that clearly.
Other services such as D.J. or limousine, invitations, catering, etc., services should provide times when events are happening and when and where they will be to service you.
Have someone bring your contracts to the wedding to answer any last minute questions or concerns. Purchasing wedding services is the same as purchasing any other item during your daily life. Any time money is exchanged and particularly when it deposits are given months before the service is delivered, it is important for both yourself and the service provider to know the terms of the sale and how it is going to be handled.
